Executive Assistant, Full-Time

Executive Assistant, Full-Time
in Boston, Massachusetts 02110 - US

Job Description

Executive Assistant, Full-Time

 

Our team thrives in a fast-paced, collaborative, and friendly environment. We currently support hundreds of funds for over a thousand clients and align our efforts with the firm’s overall mission of excellence. 

 

We are committed to attracting a talented and diverse workforce, and to fostering a collaborative culture of inclusivity because we believe multiple perspectives lead to more informed investment and business decisions. We welcome people with diverse life experiences, fresh ideas, and specialized subject-matter expertise. 

 

The ideal candidate is committed to the administrative role and has demonstrated the ability to support and represent executive-level leaders with high reliability, mature professionalism and utmost discretion in a logistically intensive, public-facing, and data-rich environment. 

 

Job Responsibilities:

- Complex and proactive calendar management

- Manage logistics for internal and external meetings or events

- Coordination of international travel itineraries and arrangements

- Maintain various types of confidential information

- Develop and maintain strong collaborative relationships with multiple internal and external constituencies (including Board members)

- Diligent telephone coverage with gate-keeping expectations

- Detailed materials prep in Word, Excel, PowerPoint, OneNote and other internal systems

- Assist with ad hoc projects and other work as required

 

Job Qualifications:

- Minimum of 3 years’ experience within an administrative role in professional services

- Outstanding interpersonal and communication skills, plus high level of reliability, professionalism and discretion

- Positive, can-do attitude; flexibility and sense of humor

- An ability and desire to learn new technology to drive efficiencies

- Strong service orientation and proactive problem-solving skills

- Excellent organizational, multi-tasking, and prioritization abilities

 

If you’d like to apply to this opening directly, please submit a resume for consideration

 

We are an equal opportunity employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

 

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